Transport Management System

The Transport Management System helps transport corporations in handling day to day activities of their vehicles in service. It helps the transport corporation staff manage all their vehicles' activities and servicing.

The basic features of the system are:

Administrator

This component would have the following functionalities:

  • Register, modify or delete users
  • Issue or modify user passwords
  • provide an audit trail report
  • Assign access rights to registered users

Users shall be prompted a maximum of three attempts for entry into the system; if they fail to put in the right password they will be denied access.

Branch

  • Branch Code
  • Branch Name

Supplier management

  • Supplier’s Name
  • Address
  • Contact Details (Phone and Email Address)
  • Category of Goods Supplied and  Their Prices
  • Orders (Order Dates, Status and Details)
  • Payments
  • Registration Date

Customer management

  • Customer Name
  • Address
  • Contact Details
  • Category
  • Credit Worthiness
  • Payments
  • Registration Date

Job card

  • Job Card Number (Auto Generate)
  • Registration Number
  • Spare Parts Used
  • Quantity of Spares Used
  • Unit Cost of Spare Parts
  • Total Cost Spare Parts
  • Job Card Status
  • Registration Date

Invoicing

  • Customer Name
  • Date
  • Vehicle Registration Number
  • Vehicle Make
  • Invoice Number
  • Spare Parts Used
  • Quantity of Spare Parts Used
  • Unit Cost of Spare Parts
  • Total Cost Spare Parts
  • Cost of Service
  • Total Invoice Cost
  • Invoice Number

Stock control

  • Item Number
  • Description
  • Part Number
  • Quantity
  • Location
  • Unit Cost Price
  • Unit Selling Price
  • Date of Stock Entry
  • Date of Stock Exit
  • Exit Quantity
  • Stock Balance
  • Stock Officer

Vehicle history management

  • Vehicle Number
  • Year Of Manufacture
  • Category
  • Owner
  • Date of Arrival
  • Mileage
  • Fault
  • Date Of Release
  • Parts Used on the Vehicle
  • Bill
  • Fuel Usage

Sales

Daily sales transactions of the office will be captured under this module and these would normally include transaction on spare parts, lubricants and service.

Fuel Allocation Management

  • Date
  • Issued by
  • Order No.
  • Vehicle Number
  • Odometer Reading
  • Client
  • Quantity of Liters
  • Unit Price Per Liter
  • Fuel Type
  • Depot

Log Sheet

  • Vehicle Number
  • Drivers Name
  • Period
  • Location
  • Region
  • Date
  • Start & Stop KM
  • Purpose of the Journey
  • Fuel Issued

Backup and Recovery

  • Disaster Recovery

 Reports

This module will produce the following reports:

  • Customer List
  • Registered vehicles
  • Diagnosis report
  • List of open or closed job cards
  • Vehicle maintenance history
  • Stock list
  • Part Supplied
  • Parts Returned
  • Repair time i.e. maintenance start time and end time
  • Most frequently used part by brand
  • Fuel Tank Reading
  • Fuel Current Stock
  • Fuel Usage
  • Log sheet
  • Audit trail